Archiving
Student Services Archiving Files
Rationale:
When lawyers call us regarding specific cases it is usually regarding students from previous years. Typically it is up to 5-10 years after they have graduated and we do not have any data with which to answer questions since we shred most of it. Gordon has indicated that we will Archive the Blue Binders here at the end of each year to ensure your school is not cluttered with all of this paper work. I would ask that the Binder be labelled with the school’s name, school year, and surname letters if the Blue Binder needs to be divided into more than one binder.
For example:
- Program Planning Team forms- archive in blue binder.(NEW)
- Current Individual Pupil Program-file in red file
- Past Individual Pupil Programs- archive in blue binder.(NEW)
- Consents (All)- archive in blue binder.(NEW)
- Level B testing forms- archive in blue binder.(NEW)
- Level B testing results- file in red file
- Current specialist reports- file in red file
- Past specialist reports- archive in blue binder.(NEW)
- Current Educational Psychological Assessment. – file in red file
- Old Educational Psychological Assessment- archive in blue binder. (NEW)
Rationale:
When lawyers call us regarding specific cases it is usually regarding students from previous years. Typically it is up to 5-10 years after they have graduated and we do not have any data with which to answer questions since we shred most of it. Gordon has indicated that we will Archive the Blue Binders here at the end of each year to ensure your school is not cluttered with all of this paper work. I would ask that the Binder be labelled with the school’s name, school year, and surname letters if the Blue Binder needs to be divided into more than one binder.
For example:
- Lochearn Student Services Files A-M 2010-2011
- Lochearn Student Services Files N-Z 2010-2011